Transforming Learning Environments: Asset Management, Social Innovation and Design Thinking for Educational Facilities 5.0
Abstract
1. Introduction
2. Conceptual Background
2.1. Asset Management Value Frameworks
2.2. Social Innovation
2.3. Design Thinking
3. Transdisciplinary Methodology for Educational Facilities 5.0
- Define Focus Areas: In this phase, mutual understanding and reciprocal knowledge are established between the key stakeholders and the process facilitators before the subsequent brainstorming session. This phase involves activities that help understand each other’s perspectives, backgrounds, skills, and expectations. Additionally, triggering questions for the brainstorming session must be formulated. These questions should be of interest to the stakeholders and aligned with the organization’s identity (i.e., mission, vision, and values); in other words, they should also be of interest to the organization. Secondary research and direct observation (Liedtka & Ogilvie, 2019) are suggested to understand the organization, its stakeholders, and the things they value, to then formulate triggering questions.
- Discover Stakeholders’ Perceptions: In this phase, the key stakeholders of the educational facility are involved in discovering their dreams and expectations regarding the facility in a co-creation fashion. Blue-card brainstorming is suggested, alternating individual brainstorming sessions with collective analysis and sharing of the results (Liedtka & Ogilvie, 2019). This is a structured ideation technique that uses sticky notes (or cards) for individual idea generation in response to tailored trigger questions. Participants write down ideas silently—one per card—which are later shared and discussed collectively. This method ensures that all voices, including those of quieter participants, are heard and helps mitigate hierarchical dynamics often present in group settings. It has been shown to significantly increase the number and diversity of ideas generated compared to traditional brainstorming.
- Identify Insights: In this phase, the unstructured data obtained in the brainstorming session are converted into value drivers. In DT, the process of organizing the data by common themes is known as card sorting (Wood & Wood, 2008). Large Language Models (LLMs), such as ChatGPT, can be utilized in an iterative process between the software tool and the human, who provides context through effective prompts and validates the LLM results. The obtained insights must be aligned with organizational objectives to ensure they contribute effectively to strategic goals, foster innovation, and address the specific needs and opportunities identified.
- Build a Value Framework: In this phase, the value drivers are classified within the Industry 5.0 dimensions (i.e., human-centric, resilience, and sustainability) in the development of a VF for the upcoming educational facility. Classifying the value drivers within a more fundamental theoretical understanding of value can facilitate their assessment (Wijnia et al., 2022), ensure the definition of an Educational Facility 5.0, and enable the scalability of the initiative. Visualization, the transformation of information into images, is applied for its capacity to make ideas tangible and concrete (Liedtka & Ogilvie, 2011).
4. Case Study
4.1. Define Focus Areas
- Space: Considers not only the physical environment but also the emotional, behavioural, and symbolic attributes of the educational facility.
- Food: Addresses the entire food cycle within and outside the educational facility, including aspects related to food habits, sustainability, and research opportunities, among others.
- Education: Relates to the educational goals and methodologies that will be employed within the facility.
- People: Focuses on the envisioned role of humans with respect to the upcoming facility, including interactions, responsibilities, and community engagement.
What is your dream for the Clermont AgroLab concerning ‘i-th Focus Area’?
4.2. Discover Stakeholders Perceptions
- Context (20 min): A 15 min presentation is prepared to set the context for the brainstorming session. It begins with the CS principal explaining the purpose of the workshop and ensuring the institution’s endorsement and commitment to the initiative. Following this, the Uniandes professors present the identified focus areas, explain the process for their definition, and showcase successful agricultural educational facilities, including the Uniandes AgroLab, to inspire and prepare participants for brainstorming. In the remaining 5 min, groups are formed.
- Individual Brainstorming (2 min per focus area, 20 min in total including buffer time): Each participant individually brainstorms their dreams concerning the educational facility across the identified focus areas, creating a sticky note for each idea. This fast process encourages creative thinking by requiring immediate responses without extensive reasoning, connecting more to emotions, instincts, and spontaneity. In the DT inspiration phase, spontaneity is particularly useful as it can foster enjoyment and creativity, reduce cognitive load, and facilitate divergent thinking, which leads to a broader range of ideas and solutions (Viola, 2023).
- Open Card Sorting (5 min per focus area, 30 min in total including buffer time): In groups, participants review the developed ideas, organize them by common themes, and assign distinct names to each theme (Wood & Wood, 2008). This step provides context for the ideas, addressing the issue of some sticky notes lacking context due to the limited time available, which was essential during the processing of the obtained data.
- Break (10 min): A short break to allow participants to relax, recharge, and informally discuss their ideas before proceeding to the next phase.
- Sharing (40 min): Each group spends 15 min preparing a 3 min presentation to share their results and their experiences regarding the brainstorming session. This activity adds further context during the data processing phase and helps to capture what stakeholders value most. This exercise also ensures that once the data processing results are presented, stakeholders see that the outcomes are derived from their own inputs and those of other groups, fostering empowerment and collective ownership of the results.
4.3. Identify Insights
- Digitalization: The 361 sticky notes generated during the workshop were digitized into Excel, along with the themes defined by the groups. Unlike the brainstorming session, where the notes were divided into four groups, all sticky notes were treated as a single group for this process. The themes identified during the workshop added valuable context to the sticky notes, as some of them would have been difficult to interpret in isolation. However, the open card sorting conducted during the workshop resulted in numerous and overlapping categories. While these categories provided additional context, they did not facilitate effective information synthesis.
- Open Card Sorting: to synthesize the information and define value drivers, we utilized ChatGPT 3.5 in an iterative process with human supervision, as illustrated in Table 1. The LLM grouped the sticky notes by similar subjects and assigned a name and definition to each value driver. We also tracked the number of sticky notes for each value driver, as this number can indicate its relevance to the workshop participants. Despite the straightforward nature of the exercise, ChatGPT occasionally overlooked some sticky notes. Additionally, being present at the workshop was beneficial for adjusting the results according to the dynamics observed during the sharing phase. While these limitations did not compromise the overall validity of the synthesis, they highlight the importance of human oversight in ensuring that no relevant ideas are excluded and that the nuanced contributions of participants are accurately represented. This discussion will be further elaborated in Section 5.
- Overall Picture: Once the value drivers were identified, they were plotted in Excel alongside the focus areas to create a comprehensive visualization of the results (Figure 4). Analyzing the image revealed that the focus areas had a similar number of sticky notes and that some value drivers were common or similar across different areas.
- Information Synthesis: Given these insights, it was decided that categorizing by focus areas was no longer necessary. Furthermore, common value drivers were merged into a single definition, encompassing the sum of the individual sticky notes. For this, ChatGPT was used again with the following prompt: ”I will provide you value drivers with their corresponding definitions. Can you synthesize them into a single value driver with one definition?” An iterative process followed until the results were consistent with the discussions of the brainstorming session.
- Strategic Alignment: The obtained value drivers were then compared with the CS organizational objectives. Minor modifications were made to enhance the alignment in terms of wording. However, the value drivers were largely in line with the CS organizational objectives, demonstrating that the educational community had internalized these goals. Had this not been the case, iterations would have been necessary to review the extent to which the new educational facility should align with the CS strategic objectives.
4.4. Build a Value Framework
5. Results and Discussions
5.1. The Clermont AgroLab
5.2. Transdisciplinary Methodology
- Educational Facility 5.0: Educational Facility 5.0 is defined by classifying value drivers within the three dimensions of Industry 5.0, i.e., human-centricity, resilience, and sustainability. In addition to the well-being and empowerment emphasized by Industry 5.0, we consider that the human-centric dimension in the educational context also encompasses the application of student-centered pedagogical theories such as constructivism, experiential learning, and project-based learning. These pedagogical frameworks emphasize active engagement, collaboration, and real-world problem-solving—competencies that are central to 21st century education. By embedding these principles into the facility’s design and function, the methodology supports not only infrastructure transformation but also pedagogical innovation. Furthermore, the utilized SI-driven process fosters community ownership and ensures the facility is meaningfully integrated into educational operations, enhancing both its adaptability and long-term resilience.
- Asset Management Knowledge: Building on Ackoff’s hierarchy (Ackoff, 1989), data, information, and knowledge are understood as distinct stages in the decision-making process, each representing an increasing level of contextualization and understanding. Data refers to raw, unprocessed facts; information is data that has been contextualized and organized, and knowledge is the actionable understanding derived from that information to inform decisions. In this context, the proposed methodology facilitates the transformation of raw data (the sticky notes) into information (the value drivers), and ultimately into knowledge (the prioritization of value drivers by frequency). As a result, the methodology enables the representation of community preferences into AM Design Knowledge, offering structured guidance and supporting decision-making in the subsequent phases of the facility’s lifecycle.
- Cultural Change: Achieving an Educational Facility 5.0 requires cultural shifts, particularly in motivating the educational community to actively support the facility’s long-term operational viability. Kotter’s Eight-Step Change Model can be applied to guide this transformation (Ganz et al., 2010). By mapping Kotter’s model with the transdisciplinary methodology of this article, it can be noticed that the proposed approach fulfills the first four steps of the model: establishing a sense of urgency, building a guiding coalition, developing a vision, and communicating that vision.
- Alignment: In Kotter’s words, a guiding coalition consists of individuals with enough power and influence to lead the change effort. Additionally, in our opinion, participants in these co-creative and co-design exercises should have a ‘transdisciplinary attitude’; i.e., be empathetic and open to learning from others. In DT, these individuals are often referred to as having a ‘beginner’s mindset’ (Brown & Katz, 2011), meaning they approach topics with curiosity and interest, free from the constraints of traditional, narrow perspectives. They tend to avoid confusing their own beliefs with the actual truths about the environment. Facilitators play a fundamental role in nurturing this mindset, guiding participants to engage constructively and collaboratively. If individuals lacking these characteristics are selected, achieving alignment can become challenging.
- Commitment: The enthusiasm generated among participants during the facility definition phase may wane over time or in the face of early challenges. Future work will investigate how to enhance the proposed methodology to sustain engagement and ensure long-term commitment to the initiative throughout the development and implementation phases.
5.3. Social Innovation and Design Thinking in Asset Management
5.4. Large Language Models in Convergent Processes
5.5. Educational Facilities 5.0
6. Conclusions and Future Work
- Value Metrics: In Value Frameworks, value metrics must be assigned to the identified value drivers. Techniques for building performance measurement systems may be explored for this purpose, along with existing Industry 5.0 frameworks.
- Development and Implementation: This work focused solely on the definition of an Educational Facility 5.0. Future research should expand this to include the development and implementation phases.
- AgroLab Network: Explore the potential for creating a broader network of AgroLab Facilities 5.0 across various educational institutions, allowing for the sharing of best practices, resources, and innovative pedagogical and management methodologies.
- LLMs in Divergent Processes: While this study focused on the use of LLMs for data convergence, emerging research is beginning to explore their potential in divergent phases as well. Notable applications include the creation of digital personas and the simulation of stakeholder interviews and workshops. These examples suggest a promising role for generative AI in expanding idea generation and fostering broader participation in SI-driven processes.
Author Contributions
Funding
Institutional Review Board Statement
Informed Consent Statement
Data Availability Statement
Acknowledgments
Conflicts of Interest
References
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Function | Prompt | Input Data |
---|---|---|
Context | I need to process the data from a workshop conducted at Clermont School in Bogotá to identify the needs for creating an agricultural lab (AgroLab). The goal is to view agriculture as a platform to learn various disciplines and beyond. The workshop aimed to discover needs, opportunities, and dreams related to introducing an AgroLab at the school. Can you help me process the information? | / |
Open Card Sorting | I need help with an open card sorting exercise to generate value drivers from the workshop results. Value drivers are elements deserving proper control because they significantly influence the realization of the company’s value. These value drivers will help us identify needs, opportunities, and dreams related to the AgroLab’s introduction at the school. The brainstorming exercise was structured around four triggering questions: space, people, education, and food. For each question, we will classify the obtained information into value drivers. Let us start with the i-th question. Here are the sticky notes. Can you classify them into value drivers? | Sticky notes from the i-th triggering question |
Definition | Can you generate a definition for the value drivers defined by the i-th triggering question considering their sticky notes? | i-th triggering question, defined value drivers, and corresponding sticky notes |
Value Driver | Definition |
---|---|
Community Participation | The AgroLab fosters interaction, active collaboration, and the capacity for agency among all members of the educational community, including parents, students, teachers, and staff. Additionally, it seeks to integrate external actors, mutually enriching each other’s knowledge and experiences. This is achieved through assertive, timely, and oriented communication. |
Teaching Methodologies | The AgroLab employs educational approaches that stimulate creativity and active learning by incorporating practices that promote freedom of creation, experimentation, and interaction with nature. Additionally, students harmoniously integrate their various areas of development through active methodologies such as constructivism, problem-based learning, and cross-curricular and classroom projects. This creates an inclusive, interdisciplinary, and motivating environment for students. |
Environmental Sustainability | The AgroLab is a space committed to environmental awareness and sustainability, both in construction and in food production and transformation. Priority is given to the use of recycled materials, biodiversity, and sustainable agricultural techniques that combine technology and experiences to promote environmental care and the generation of healthy, nature-friendly foods. |
Emotional Well-being | The AgroLab is designed to promote inclusion, relaxation, and emotional well-being. In this space, diversity is celebrated, and a peaceful and welcoming environment is created that invites dreaming and escaping from routine. Additionally, it seeks to establish an emotional and practical connection with the surroundings, thus contributing to the creation of a sense of belonging and mutual respect. |
Food Awareness | The AgroLab promotes conscious and healthy eating, encouraging understanding of the importance of food variety, nutritional education, and respect for the origin and diversity of foods, prioritizing physical and mental health. |
Personal Development | The AgroLab contributes to the integral development of students by promoting the manifestation of Clermont-Cambridge attributes and achieving the formative ideals of the institution. Additionally, it fosters assertive and empathetic communication, self-management, and emotional development in the community. |
Professional Competences | In the AgroLab, students acquire and develop a set of knowledge, skills, and attitudes throughout their education. These include teamwork, environmental awareness, problem-solving, leadership, research, and critical thinking, among other fundamental aspects for personal and professional development. |
Research and Entrepreneurship | The AgroLab fosters creativity, innovation, and socially responsible entrepreneurship in the food field, from the implementation of new agricultural practices to the conception of innovative projects to address community needs. It prioritizes diversity and food excellence, becoming a space for generating new knowledge and creating innovative products and services. |
Impact | The AgroLab contributes to the education of students to become global citizens, leaders, competent, and capable of transforming reality for the betterment of society. |
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© 2025 by the authors. Licensee MDPI, Basel, Switzerland. This article is an open access article distributed under the terms and conditions of the Creative Commons Attribution (CC BY) license (https://creativecommons.org/licenses/by/4.0/).
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Barbieri, G.; Zapata, F.; Roa De La Torre, J.D. Transforming Learning Environments: Asset Management, Social Innovation and Design Thinking for Educational Facilities 5.0. Educ. Sci. 2025, 15, 967. https://doi.org/10.3390/educsci15080967
Barbieri G, Zapata F, Roa De La Torre JD. Transforming Learning Environments: Asset Management, Social Innovation and Design Thinking for Educational Facilities 5.0. Education Sciences. 2025; 15(8):967. https://doi.org/10.3390/educsci15080967
Chicago/Turabian StyleBarbieri, Giacomo, Freddy Zapata, and Juan David Roa De La Torre. 2025. "Transforming Learning Environments: Asset Management, Social Innovation and Design Thinking for Educational Facilities 5.0" Education Sciences 15, no. 8: 967. https://doi.org/10.3390/educsci15080967
APA StyleBarbieri, G., Zapata, F., & Roa De La Torre, J. D. (2025). Transforming Learning Environments: Asset Management, Social Innovation and Design Thinking for Educational Facilities 5.0. Education Sciences, 15(8), 967. https://doi.org/10.3390/educsci15080967