Midwives’ Perspectives on the Adoption of a Digitalized Triage System in South African Maternity Units: Results from a Mixed-Methods Study
Abstract
:1. Introduction
2. Methods
2.1. Research Design
2.2. Study Setting and Sampling
2.3. Recruitment and Data Collection
2.4. Data Analysis
2.5. Methodological Rigor
3. Results
3.1. Qualitative Phase
3.1.1. Theme 1: Perceived Benefits and Effects of Digitalization of a Triage System
Subtheme 1.1: Perceived as Easy to Use
“It seems like a very interesting initiative, yeah, I’ve been longing for one… so I think digitalization will be very, very helpful with the time”P11
“It would be much, much easier. I just wish it could be like that, because where I come from, I went there for six years. Yeah, so I’ve seen, and when I went there, when I came, when I arrived there, they were still, they had all the system, but when I left, they were now paperless. Yeah, so, yeah, I think, I think it would be, it would cause much difference.”P3
“I think that the digitalization will make us to work easily because you will no longer refer to papers which takes more time so instead when you have your file you’ll just go to the computer and type in whatever information you want to keep record of. So, it’s going to be easy for us.”P6
Subtheme 1.2: Reduced Workload and Paperwork
“It would be okay because it would cut off the paperwork time because we do get tired with handwriting files. So, when we get used to it, I think it’s going to be okay.”P18
“… and also reduce paperwork and optimize staff resources and then the digital it will provide better data management because we will be having digital system, meaning we will need less paperwork”P9
“So, it would help us minimize our work actually. Because this side has a lot of work like for instance writing the file of a patient, even where I’m from we don’t write a file this way.”P4
Subtheme 1.3: Training and Professional Development Opportunities
“…it would help us also to develop our skill, our skills in some sort of way, yeah…”P11
“…also, maybe it will also be a way for us to learn, because we won’t be stuck in an old system because we are lazy to learn; so, it is part of learning”P19
“So, what other opportunities do you think it might come with?”
“Yes learning, we will get to learn new things.”P5
Subtheme 1.4: Time Efficiency and Time Management
“It seems like a very interesting initiative, yeah, I’ve been longing for one, because this paper thing, paper thing, yeah, it’s very, very much concerning, it’s very, it’s, it wastes a lot of time, so I think digitalization will be very, very helpful with the time”P11
“I think that it is going to help in reducing the time that we spent on paperwork.”P15
“As a midwife, you know, it’s, I just wish it could make a lot of difference. Yeah, because while I’m busy, when I have…I put you on the machine, which does everything, and when I’m entering you on the system, I could also attend to another patient. Yeah, like it’s, it could, it’s time management.”P3
Subtheme 1.5: Safeguard and Prevent Information or Records Loss
“I think it will prevent loss of records, because sometimes you found out that patient records are lost by that time you already wrote down everything in the records. But at the end of the day, you look for the file and is nowhere to be found. Now there’s a litigation but you can’t find the file anymore”P2
“Oh, which means, I think sometimes it is going to help us not lose information. Even if a patient comes back after a year or 2 years. So, when she comes back, maybe let’s just say the patient was done a previous C/section. So, you know that if a patient is previous C/sections we categorize her as high risk. So, if ever that information is documented and well kept. The advantage would be that we’ll not lose information”P12
“What’s beautiful about it is that information gets to be stored for a long time. Unlike papers because papers and files can be lost or stolen at any time. But in the computer, the information gets stored there for a long time.”P19
Subtheme 1.6: Improved Patient Care and Outcomes
“It will improve quality care… it will bring positive results for patients”P7
“The introduction of digital health in maternity unit has the potential to revolutionize the industry… offering numerous expected benefits for mothers and healthcare providers as well the overall healthcare systems… So, it can also access or improve access to patients… uh especially the ones in rural areas they can access to maternity care through digital. It can also make patients to be more involved in their health. So the digital tools, can empower the women to play an active role in their health…so to the health providers it will make it easier for them to collaborate effective with other multidisciplinary team healthcare professionals… also it will reduce errors, isn’t we will be doing everything digital and it might also improve patient safety…Most importantly is will provide us with viable data to improve maternity care and outcomes, because we will be digital and it will give us information on how to improve our quality care and have better outcomes. Overall, I mean the introduction of digital in maternity units it has a potential to enhance quality care… and have accessibility and patient centeredness leading to better health outcomes, the mothers will be okay as well as their babies.…it will improve patient care and there will be timely interventions for our patients, there won’t be delayed interventions… it will lead to better outcomes for the babies and mothers, also it assist provide personalized care…as well it will improve patient safety because the digital tool can identify health risk in our patients early and then alert us so that we can also act accordingly and provide patient care prevent complications and harm to our patient, because it would have already identified the potential problem or risk in time and we can manage early… also it will guide us to make improvement plans, let’s say if there’s somewhere we are lacking, so it alert us early, so we can come up will improvement plan”P9
“It will very good, patient care would be much improved because we can now identify the problems early and forward them to the other system very quickly than relying on the papers and stuff”P8
3.1.2. Theme 2: Perceived Difficulties with the Use of a Digitalized Triage System
Subtheme 2.1: Concerns About Network Connectivity and Technical Failures Related to Power Outages
“…another challenges the digital will bother us when it comes to loadshedding, our electricity it on and off every now and then…Also the backup in our institution is malfunctioning and it delays sometimes, so that it will affect the provision of care particularly when there’s loadshedding and network connectivity issues…”P9
“…I think there’s loadshedding as well; there are less disadvantages than the advantages.”P11
“I think challenges would be maybe if there’s no network, or we don’t have data, yeah, we don’t have data or network to access the system”P11
“I think the challenges would be that someone else will tell you that I didn’t use the app because I didn’t have data”P1
“…maybe if it runs out of space, or there’s any viruses that might hack into the system, or then you end up losing the information of the patient, but other than that…”P11
Subtheme 2.2: Resilience and Resistance to Change and Digital Illiteracy Among Veteran Midwives
“…especially older people, they are resistant to change. You know, yeah, I think the challenge will be that. Yeah, because I’ve seen it, that there are cases where things must be done digitally. They’ll say, no, we still write. You know, even now they’ve introduced this online, like a, what do you call it? The e-filing. No, not e-filing thing, but e-salad or what, what do you call it? The e-leave thing. Yeah, e-leave thing. Still, they want us to fill out, they fill the form, so what’s the use of introducing that e-leave? Yeah, so I think the challenge will be the older generation. Yeah, I think that will only be the challenge.”P3
“Then the old nurses that will resist to change and now we have to go digital… some don’t have smart phones, although most of us have them… you find that even that she has, she doesn’t really know how to use it. So, to open the digital system might be a problem to her. So now we won’t know if you going to have a lot of old nurses in one unit what is going to happen”P10
“Even though it going to be challenge for people who cannot use technology, but it’s going to at least go faster with regard to the results, it will go faster because even patients are going to receive the results faster than using papers.”P8
“Myself because I’m old so I can’t. Myself with a phone or computer are not friends, am not good with those digital things. So, I wouldn’t agree…”P1
“Remember us we were born before technology so we are not familiar with these digital things. So, I don’t know…”P2
Subtheme 2.3: Concerns About the Finances and Cost to Sustain the Digitalized Triage System
“…now the patient will be managed on time. So, even if I think it’s expensive. It’s expensive, but it’s good…”P8
“But isn’t go cost us a lot of money to train the midwives and so everybody can use that system”P2
“…to create such an app is very expensive. Okay. Yes, to create an app is very expensive and it needs maintenance because you need to upgrade your app as well. Remember, the versions must be upgraded. They will say this is an old version because now there’s something that is added into the app, you must upgrade your app. I don’t know how to explain it, but it will make much difference.”P3
Subtheme 2.4: Concerns of Training Midwives About Reformed Digitalized Triage
“…so now the challenge will be that a training for midwives and staff already working in maternity before we digitalize… because you cannot say now everything on paper should be paperless, they need training. They don’t have knowledge and are they computer literate, we are not… so we are not ready unless we undertake training.”P2
“Before we get to that, I think we’ll have to attend training. We need to acquire knowledge for using such triaging system because not everyone is computer wise.”P4
“Some other nurses like the old ones are used to writing down in papers so they might not be able to understand this digitalization so they’ll need sort of like training on how it works”P17
“As long as there will be a training on how to use it, everything will be fine.”P15
“So, I think in our institution before we can start will the digitalization, we need to in-service our healthcare providers, we need to do training…there are some nurses who can’t use computers, so yeah we need training so that everyone could be familiar with this digital thing…”P9
Subtheme 2.5: Availability of Resources
“Challenges will that won’t have laptops, and tablet. They will tell us about the budget. As always.”P8
“Eish… I think in some other hospitals is going to be good, but as for this one of ours I doubt because for instance even now we’re failing to have enough equipment we only have three machines so I think even if we are to implement the digital triaging system probably, we’re going to have a shortage of the necessary computers to use for triaging.”P4
3.2. Development of the Questionnaire
3.3. Quantitative Phase
3.4. Mixed-Methods Findings
4. Discussion
4.1. Availability of Resources and Potential Behavioral Challenges
4.2. Expected Advantages in Usability
4.3. Connectivity and Accessibility
4.4. Potential Impact on Patient Outcomes and Practice
5. Conclusions
Author Contributions
Funding
Institutional Review Board Statement
Informed Consent Statement
Data Availability Statement
Acknowledgments
Conflicts of Interest
References
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Theme 1: Perceived benefits and effects of digitalization of a triage system (6 items) |
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Theme 2: Perceived difficulties with the use of a digitalized triage system (7 items) |
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Practice | Disagree N (%) | Uncertain N (%) | Agree N (%) | Mean ± SD | Total |
---|---|---|---|---|---|
Availability of resources and potential behavioral challenges | |||||
Lack of training among midwives will affect the implementation of the digitalized triage system | 13 (8.4) | 17 (11) | 125 (80.6) | 2.72 ± 0.609 | 155 |
Lack of resources will make digitization ineffectual. | 9 (5.8) | 17 (11) | 129 (83.2) | 2.77 ± 0.541 | 155 |
Lack of computer and technical skills among midwives will affect its implementation | 11 (7.1) | 27 (17.4) | 117 (75.5) | 2.68 ± 0.600 | 155 |
Resistant and resilience to change among midwives will affect its implementation | 25 (16.1) | 26 (16.8) | 104 (67.1) | 2.51 ± 0.759 | 155 |
Lack of funds and costs will affect its implementation | 18 (11.6) | 18 (11.6) | 119 (76.8) | 2.65 ± 0.680 | 155 |
Cronbach’s alpha | 0.773 | ||||
Expected advantages in usability | |||||
The digitalized triage system will guard against data loss (loss of files, for example). | 6 (3.9) | 15 (9.7) | 134 (86.5) | 2.83 ± 0.472 | 155 |
Improved time management and efficiency will result from the digitalized triage method. | 4 (2.6) | 18 (11.6) | 133 (85.8) | 2.83 ± 0.439 | 155 |
It will make triaging easier for us | 3 (1.9) | 17 (11) | 135 (87.1) | 2.85 ± 0.408 | 155 |
Cronbach’s alpha | 0.732 | ||||
Connectivity and accessibility | |||||
Poor network connectivity will affect implementation of digitalized triage system | 8 (5.2) | 34 (21.9) | 113 (72.9) | 2.68 ± 0.569 | 155 |
Power failure like loadshedding will affect the implementation of digitalized triage system | 8 (5.2) | 19 (12.3) | 128 (82.6) | 2.77 ± 0.529 | 155 |
Cronbach’s alpha | 0.676 | ||||
Potential impact on patient outcomes and practice | |||||
Workload and paperwork will decrease with the implementation of the digitalized triage system. | 14 (9.0) | 23 (14.8) | 118 (76.1) | 2.67 ± 0.636 | 155 |
I will learn new skills with digital triage | 5 (3.2) | 11 (7.1) | 139 (89.7) | 2.86 ± 0.428 | 155 |
I think patient outcomes and care will both be enhanced by the digitalized triage system. | 4 (2.6) | 31 (20.0) | 120 (77.4) | 2.75 ± 0.491 | 155 |
Cronbach’s alpha | 0.604 | ||||
Overall alpha | 0.795 |
Principal Themes | Qualitative Results | Quantitative Results |
---|---|---|
Availability of resources and potential behavioral challenges | The midwives expressed their concern towards implementation challenges such as lack of training, funds and resources. Another midwife expressed their worries towards sustainability and maintenance. Supporting quotes: “As long as there will be a training on how to use it, everything will be fine.” P15 “…now the patient will be managed on time. So, even if I think it’s expensive. It’s expensive, but it’s good…” P8 | In total, 67–83% of the midwives agreed that a digitalized triage system is predisposed to potential challenges such as lack of training, lack of resources, resistance to change and lack of funds. |
Mixed-methods meta-inferences | Expanded. The midwives indicated that besides the lack of funds, resources and resistance to change, there are other pressing concerns. The midwives highlighted their concerns of susceptibility of the digitalized triage system to viruses which might cause it to crash and result in a loss of information. Another concern was long-term use and the maintenance and sustainability of the digitalized triage system. Furthermore, their worry with regard to maintenance was that the artifact will require an upgrade to a new version every now and then. | |
Expected advantages in usability | The midwives discussed their perceived advantages of implementing a digitalized triage system. Some of the midwives said “Yes learning, we will get to learn new things.” P5 “I think that it is going to help in reducing the time that we spent on paperwork.” P15 “I think it will prevent loss of records, because sometimes you found out that patient records are lost by that time you already wrote down everything in the records. But at the end of the day, you look for the file and is nowhere to be found. Now there’s a litigation but you can’t find the file anymore” P2 | Time efficiency and management, prevention of information loss and ease of use were perceived as the expectant advantages of usability of a digitalized triage system, indicated by a total percentage ranging from 85 to 87%. This was also indicated by a mean range of 2.83–2.85, suggesting that most midwives agreed. |
Mixed-Methods meta-inferences | Confirmed. The quantitative results confirmed that time efficiency and management, safeguarding against information loss and ease of use were the most perceived advantages of usability of the digitalized triage system. Some of the midwives indicated that the triage system will assist with the keeping of records for long periods of time and that way, this will facilitate the coordination of care even after the patient comes back after some years. | |
Connectivity and accessibility | The midwives revealed that connectivity and accessibility might be an issue in implementing the potential triage system, as this might be hindered by the power failures and poor internet connection. “…another challenges the digital will bother us when it comes to loadshedding, our electricity it on and off every now and then…Also the backup in our institution is malfunctioning and it delays sometimes, so that it will affect the provision of care particularly when there’s loadshedding and network connectivity issues…” P9 | In total, 73–83% of the midwives agreed that some of the potential implementation challenges might be poor network connectivity and power failures. This was also indicated by the higher means and standard deviations, ranging between 2.68 and 2.77 and between 0.529 and 0.569. |
Mixed-Methods meta-inferences | Confirmed. The quantitative survey managed to generalize positively that poor network connectivity and power failures and outages will negatively impact the implementation of a digitalized triage system. Power failures are strongly linked to loadshedding and malfunctioning backup generators in clinical institutions. | |
Potential impact on patient outcomes and practice | The midwives shared their perceptions on the potential impact of a digitalized triage system in patient care and clinical practice. It would be okay because it would cut off the paperwork time because we do get tired with handwriting files. So, when we get used to it, I think it’s going to be okay.” P18 “…also, maybe it will also be a way for us to learn, because we won’t be stuck in an old system because we are lazy to learn; so, it is part of learning” P19 | In total, 76–90% of the midwives responded by agreeing that digitalization of the triage system will reduce workload and paperwork, assist in professional development and enhance patient outcomes. |
Mixed-Method meta-inferences | Expanded. The qualitative responses expanded with the quantitative surveys to state that digitalization of the triage will reduce workload and enhance patient outcomes. One midwife further expressed that it would assist towards reducing errors and improving patients’ safety. The midwives further expressed that the digitalized triage system will reduce maternal and perinatal complications through provision of timely interventions. |
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Ngwenya, M.W.; Muthelo, L.; Rasweswe, M.M.; Mothiba, T.M. Midwives’ Perspectives on the Adoption of a Digitalized Triage System in South African Maternity Units: Results from a Mixed-Methods Study. Healthcare 2025, 13, 1047. https://doi.org/10.3390/healthcare13091047
Ngwenya MW, Muthelo L, Rasweswe MM, Mothiba TM. Midwives’ Perspectives on the Adoption of a Digitalized Triage System in South African Maternity Units: Results from a Mixed-Methods Study. Healthcare. 2025; 13(9):1047. https://doi.org/10.3390/healthcare13091047
Chicago/Turabian StyleNgwenya, Mxolisi W., Livhuwani Muthelo, Melitah M. Rasweswe, and Tebogo M. Mothiba. 2025. "Midwives’ Perspectives on the Adoption of a Digitalized Triage System in South African Maternity Units: Results from a Mixed-Methods Study" Healthcare 13, no. 9: 1047. https://doi.org/10.3390/healthcare13091047
APA StyleNgwenya, M. W., Muthelo, L., Rasweswe, M. M., & Mothiba, T. M. (2025). Midwives’ Perspectives on the Adoption of a Digitalized Triage System in South African Maternity Units: Results from a Mixed-Methods Study. Healthcare, 13(9), 1047. https://doi.org/10.3390/healthcare13091047