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A Methodology for Creating a Macro Action Plan to Improve IT Use and Its Governance in Organizations

1
Centro de Informática UFPE, Recife-PE 50740560, Brazil
2
REMIT, IJP, Universidade Portucalense, 4200-070 Porto, Portugal
3
IEETA, Universidade de Aveiro, 3810-193 Aveiro, Portugal
*
Author to whom correspondence should be addressed.
Information 2020, 11(9), 427; https://doi.org/10.3390/info11090427
Received: 17 June 2020 / Revised: 28 August 2020 / Accepted: 29 August 2020 / Published: 31 August 2020
Information Technologies represent a primary instrument in all types of organizations. However, their use is not always well planned in the public sector. The research proposes a methodology to build a realistic action plan that improves the use of information technology and its governance in public organizations. We conduct a case study using semi-structured interviews to investigate the different views of 8 decision-makers regarding the use of IT and its governance. The findings were analyzed systematically and synthesized into a set of perspectives on the subject. An interference matrix reveals how each view interferes and receives positive and/or negative interference from the others. Based on the matrix, the methodology applies criteria to prioritize the perspectives with the highest potential to improve the use of IT and its governance. The final product of the methodology is an action plan aligned with the vision of the institution’s decision-makers. The plan requires little effort to improve the use of IT and its governance. Seventeen views related to the use of IT and its governance emerged from the interviews. Four views that do not cause or receive harmful interference from other perspectives were selected to guide the plan elaboration. The methodology proved to be efficient for creating an action plan adapted to the institutional reality. According to the managers, the action plan represents with high precision the most urgent needs of the organization, respecting its work capacity and available resources for a project to improve the use of IT and its governance. View Full-Text
Keywords: qualitative research; case study; governance; information technology; public sector; university; Brazil; 5W1H; graph; matrix; covid-19; SMART objective; KPI qualitative research; case study; governance; information technology; public sector; university; Brazil; 5W1H; graph; matrix; covid-19; SMART objective; KPI
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MDPI and ACS Style

Telino, V.; Massa, R.; Mota, I.; Gomes, A.; Moreira, F. A Methodology for Creating a Macro Action Plan to Improve IT Use and Its Governance in Organizations. Information 2020, 11, 427. https://doi.org/10.3390/info11090427

AMA Style

Telino V, Massa R, Mota I, Gomes A, Moreira F. A Methodology for Creating a Macro Action Plan to Improve IT Use and Its Governance in Organizations. Information. 2020; 11(9):427. https://doi.org/10.3390/info11090427

Chicago/Turabian Style

Telino, Veronica, Ricardo Massa, Ioná Mota, Alexsandro Gomes, and Fernando Moreira. 2020. "A Methodology for Creating a Macro Action Plan to Improve IT Use and Its Governance in Organizations" Information 11, no. 9: 427. https://doi.org/10.3390/info11090427

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