“Get Used to the Fact That Some of the Care Is Really Going to Take Place in a Different Way”: General Practitioners’ Experiences with E-Health during the COVID-19 Pandemic
Abstract
:1. Introduction
2. Materials and Methods
2.1. Theoretical Framework
2.2. Participants
2.3. Definition of E-Health Services
2.4. Study Design: Interviews
- (1)
- Which of the following e-health services are currently used in your practice, which of these are being used for the first time, and which of these are being used more extensively since the start of the pandemic?
- electronic consultations (e-consultations)
- online ordering of repeat prescriptions
- video consultations
- teleconsultations among professionals
- telemonitoring
- (2)
- Which benefits and limitations are being experienced in your practice regarding these five e-health services?
- (3)
- What are your expectations and necessities regarding the sustainability of the use of e-health after the pandemic?
2.5. Data Analyses
3. Results
3.1. Participant Characteristics
3.2. Use of E-Health
3.3. Theme 1: Integration of E-Health Technology in the Organization of Care
“I think it’s very important that you–but I think I’ve said this before–that you really have to adapt your business process to e-health…. There is no point in sending your questionnaires digitally or offering e-consultations with your nurse practitioner, if you do not give them time to answer. So you actually have to organize your agenda differently. Because if you don’t, then you just have a problem. Then it is additional work.”
“What was very important to us is that you have a certain demand for care and with e-health you can keep some of that care out of your practice. This leads to an empty waiting room and where you have less chance of infection in this corona time, while still providing care. When I look back, it was quite often busy beforehand. Now we can catch some of those consultations that are scheduled during the consultation hour and a number of phone calls in a different way. Now it becomes quieter for the assistant at the desk and for me and you can handle your work more easily. Less stress, fewer peak moments, fewer mistakes, and a better distribution of your work. Much better quality. The number of requests for help and contacts remains the same, but is organized in a different way. It has not become bigger, but more efficient.”
“I would like it if there was a basic system in which you could implement other systems. I have a portal where e-consultations come in, I have a GP information system in which I register, and I have a separate system for video calling, a kind of Whatsapp which is called ‘Beter Dichtbij’. So I have to log in into three domains. With my own email included, those are four things. I have to keep an eye on all four of them. Surely that can be more convenient with a [basic] system?”
“The disadvantage is that you can’t ask additional questions. Well, it is possible, but then it takes more time, and then another e-mail exchange passes. So that […] is what it has as a disadvantage, whereas with the phone for example, you can just immediately ask a counter-question.”
“I think it’s quite user-friendly now, but for example with regard to those photos, yes, I would very much like to see that you can import that photo directly from the E-consultation into the document system of the patient file. Now you first have to download that photo on your computer, and then upload it again. And then you hope that it has the right size, because it should not be too large, and then have to link it back to the patient file, which I find cumbersome.”
3.4. Theme 2: Usability
“And then you run into a number of things, because you have to, if you want to use video calling according to the General Data Protection Regulations (GDPR), you have to use a GDPR-proof program. We now have one, well, the quality of that is mediocre. This is another trial period, so I’m also going to stop this if the provider can’t fix it. So then you first have to look for a suitable program that does not cause so much interference. Then it must be doable for the patient to log in with a computer, with a camera and connect. So it shouldn’t be too difficult, I notice that many patients find that scary very quickly, and find it difficult.”
“If… older people would also be able to handle those devices more easily, […] we could also do a lot in that regard. For example, that you work together with an organization like the elderly organization, or like the volunteering organizations. Because of course, many elderly people already do a bit of FaceTime or Whatsapp with their family or with their children. So if you have the opportunity to just do it with them once, with a volunteer, […] to show what needs to be done, and maybe not so much is needed, but this may be able to calm the awkwardness or the nerves of the elderly by doing so. And to do that with someone, that may already mean a lot. So you could look at [that], can the municipality do something in that regard?”
3.5. Theme 3: Technical Requirements and Financial Support
“It can be quite useful if someone has something at work where there is no physical examination needed… Look, a video consultation is actually only suitable for complaints that do not require a physical examination. Because so far, the connection is so bad that you can’t, for example, look into someone’s throat or something. And you can’t listen to someone’s lungs either.”
“…it would be nice if people could just order a blood pressure monitor from their insurer, if I give a small prescription for that. Just to mention something.”
“But it also costs a lot of money, where you as the doctor have to realize these costs. Look, I’m now in a free trial period and that’s fine, of course, but I think they need to improve their quality. But I’m not going to pay a hundred euros a month for a connection where I… Look, you have to do ten telephone consultations anyway to break even.”
4. Discussion
5. Conclusions
Author Contributions
Funding
Institutional Review Board Statement
Informed Consent Statement
Data Availability Statement
Acknowledgments
Conflicts of Interest
Appendix A. Interview Guide
- 1.
- What: first experiences with e-health application(s)
- •
- In the questionnaire, it was indicated that you have been (started) using [name of the e-health application(s)] (more often). Could you tell us more about your (first) experiences with the use of the application(s)?
- •
- Who are using the application(s), and for what purpose?
- 2.
- Why: reason(s) for the use of the e-health application(s)
- •
- Why did you (start with the) use the e-health application(s) (more often)?
- 3.
- How: organizational changes *
- •
- Which organizational changes have taken place before it was used (more often)?
- •
- What are your experiences regarding these organizational changes?
- •
- What went well and what challenges did you perceive?
- •
- If you perceived challenges, what caused these challenges (both for you and for your patients)?
- 4.
- Suitability of e-health application(s)
- •
- Are certain e-health applications suitable for specific patient groups?
- •
- Are certain e-health applications suitable for specific diseases?
- 5.
- Stimulating factors and barriers
- •
- In the questionnaire, it was indicated that you will (not) use the e-health application(s) more often after the COVID-19 pandemic. What are the reasons for that?
- ○
- In the case of “non-expected intensified use”, can you think of circumstances in which the use of the e-health application(s) will be maintained or intensified?
- ○
- In the case of “expected intensified use”, what is needed to further optimize the use of e-health (both for you and for your patients)?
- 6.
- Additional comments
- •
- Is there anything you would like to add about this topic?
- Are you enthusiastic about the e-health application(s) or is the use of the application(s) a hassle?
- What is your experience with the quality of the provided digital care?
- What is the effect of the e-health application on your workload?
- Does the e-health application provide self-control for the patient?
- Can you tell us something about the following aspects?
- ○
- Vision about e-health
- ○
- Urgency to use e-health
- ○
- Plan of action to implement e-health
- ○
- Required resources (technology, money) for implementing e-health
- ○
- Required competencies of the healthcare provider or patient to use e-health.
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Domains | E-Consultation | Online Ordering of Repeat Prescriptions | Video Consultations | Teleconsultations | Telemonitoring |
---|---|---|---|---|---|
Characteristics of the intervention | Most GP practices already made use of e-consultations before the COVID-19 pandemic Due to the outbreak, they used it more extensively during this period Particularly suitable for sending of photos of skin abnormalities, for simple questions from patients, and for sending test results to patients Not suitable for emerged clinical problems and elaborate, complex questions Photos sent by patients are generally clear enough to judge; patients generally have suitable questions Most GPs do not experience the e-consultation being more time efficient than face-to-face consultation | Most GP practices already made use of online services to request maintenance drugs before the COVID-19 pandemic Due to the outbreak, some used it more extensively, while in other practices this was already used extensively Generally, it is perceived suitable for any patient | Most GPs experimented with the use of video consultations during the COVID-19 pandemic Use has been reduced after the first wave, as face-to-face consultations are generally preferred by GPs (unless patients ask for video consultations) Generally, GPs report that it is only used for a minority of their patients, as in most cases there is no additional benefit in using video consultations over telephone calls or e-consultations | Most GP practices already made use of e-consultations before the COVID-19 pandemic; only a few used it for the first time Some GPs used teleconsulting more extensively during the COVID-19 pandemic, but this increase was only modest Teledermatology is the specialism for which it is used most frequently | GPs used telemonitoring more extensively due to the COVID-19 pandemic Blood pressure and saturation devices were either provided by the GP or patients were encouraged to purchase these themselves Patients forwarded their measures via e-mail or telephone None of the GPs have a direct connection with a device (no automatic sending of measures) |
Target group of e-health application (inner setting; characteristics of individuals) | Generally, relatively young patients, who have digital skills and who work during the day, but also some older patients | Some GPs perceive that young patients use it more extensively than older patients Some GPs experience an increased use by elderly, probably because they are avoiding going to the practice during this period | Some GPs find it more suitable for young patients and patients with a higher obtained level of education, but most find it suitable for any patient with some technical skills (or with help) Nurse practitioner consultations are particularly mentioned by some GPs because consultations are often longer and more intensive with the more vulnerable and less mobile patients When the GP has not met the patient before, video consultations are preferred over telephone consultations It is particularly suitable for patients with psychological problems, as emotions and non-verbal communication can be observed Palliative care | Diverse Patients that receive care from multiple disciplines Patients that are new to a specialist | Patients that need regular blood pressure, glucose, or saturation monitoring and prefer not to come to the practice Patients that are able to take responsibility to perform the measures Used by GPs as well as nurse practitioners |
Advantages (outer setting) | Flexibility of GPs to respond at any moment that is suitable to them Flexibility of patients to send their medical question or photo without having to cancel work or to wait on the telephone Leaves more room for urgent care E-consultation may replace the practice of evening visiting hours Variation in the care delivery modes Ability to save photos of skin abnormalities in the patient’s record | It saves time for assistants as they do not receive the medication boxes or telephone calls Pharmacists keep medication lists updated and GP only has to approve, which is less time consuming and less prone to errors than manual update It saves time for patients as they do not have to come to the practice or wait on the phone Patients find it easy to use | GPs obtain a better impression of how ill someone is by using video consultations (compared to telephone call or e-consultation) It is practical for the patients, as they do not have to travel to the practice Patients who need emergency care can be helped quicker if they do not live close to the emergency unit | Low key contact with specialists It is generally easier to plan a teleconsultation with specialists than reach them by phone It is beneficial for the specialist also that it can be planned Photos and test results can be attached It can be an alternative for the “meekijkconsult” (“watch consultation”) It prevents unnecessary referrals and consequently reduces waiting times It can save the patient a hospital visit | Patients’ state is being objectivized and monitored without having to come to the practice (especially an advantage when patients are more vulnerable to infection and less mobile) |
Limitations (outer setting) | It can be inefficient when the questions go back and forth Low-threshold usage can lead to unnecessary consultations Administrative burden when not directly integrated with GP’s information system Respond time within 48 h can be a burden when it is directed to one specific GP who is on leave (need for gatekeeper) Not always clear whether a patient has received and read the response of the GP | Not many GPs report limitations Some experienced limitations in implementation, e.g., informing patients can be time consuming; the costs; working with different systems than the pharmacist can be an administrative burden | Practical limitations such as not having a camera Technical limitations such as connection, webcam, and audio limitations It has to be AVG-proof Some GPs as well as patients find it difficult to use Time consuming due to the need to perform extra steps such as sending invitations, having to log in, and having to explain to patients how it works, etc. It costs a lot of energy Most patients do not prefer video consultations, e.g., they feel unease The costs are not covered (except for the free test period) | Teleconsultation is an extra consultation for the GP, which costs more time than direct referral to a specialist Different disciplines work with different systems; in some cases this is not directly connected to GPs’ systems Some GPs experience technical problems or connection problems or find the application cumbersome Some GPs experience a barrier to using it for specialisms for the first time Some patients prefer a direct referral to a specialist | Some patients prefer face-to-face measurements in order to feel a sense of control Telemonitoring is not yet well-integrated with the GPs’ systems (administrative burden) Role for the patient to register their measures in the GPs’ system The costs of devices (for GPs or patients) Quality of (cheap) devices |
Future use and incentives (process) | Most GPs intend to keep using e-consultations more extensively also after the pandemic because (1) since the pandemic there is more (positive) experiences among patients and (2) because of the OPEN program for facilitating online access to medical patient files. Use is reduced compared to the pandemic’s first peak, as people generally still prefer face-to-face visits Integration within all the GPs’ information systems would stimulate use E-consultation is perceived as a substitution but not a replacement for face-to-face consultations | Most GPs expect that it will be extensively used by patients also after the pandemic because (1) more patients have access to the patient portal, (also used for e-consultations, making online appointments, accessing medical files), (2) patients are actively encouraged to use it, and (3) it saves them time Working with only one system for all patients (i.e., pharmacists) would improve user-friendliness of use | Use is reduced compared to the pandemic’s first peak, as GPs as well as patients still prefer face-to-face visits Support for patients, e.g., via volunteer organization for elderly or via a social worker Support for implementation in GP practice by “healthcare group” Technical support for GPs Financial support by insurances Using it repeatedly is needed to adopt it as a routine (the “lockdown” period was too short to achieve a routine) | Most GPs expect that teleconsultations will be as extensively used as during pandemic, or more extensively Preparing patients by addressing the advantages | Integration with the GPs’ systems Reimbursement of the devices by the insurance When telemonitoring becomes automatic, responsibilities regarding when and how measures are monitored by the GP have to be well agreed-upon with the patient |
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Share and Cite
Meurs, M.; Keuper, J.; Sankatsing, V.; Batenburg, R.; van Tuyl, L. “Get Used to the Fact That Some of the Care Is Really Going to Take Place in a Different Way”: General Practitioners’ Experiences with E-Health during the COVID-19 Pandemic. Int. J. Environ. Res. Public Health 2022, 19, 5120. https://doi.org/10.3390/ijerph19095120
Meurs M, Keuper J, Sankatsing V, Batenburg R, van Tuyl L. “Get Used to the Fact That Some of the Care Is Really Going to Take Place in a Different Way”: General Practitioners’ Experiences with E-Health during the COVID-19 Pandemic. International Journal of Environmental Research and Public Health. 2022; 19(9):5120. https://doi.org/10.3390/ijerph19095120
Chicago/Turabian StyleMeurs, Maaike, Jelle Keuper, Valerie Sankatsing, Ronald Batenburg, and Lilian van Tuyl. 2022. "“Get Used to the Fact That Some of the Care Is Really Going to Take Place in a Different Way”: General Practitioners’ Experiences with E-Health during the COVID-19 Pandemic" International Journal of Environmental Research and Public Health 19, no. 9: 5120. https://doi.org/10.3390/ijerph19095120
APA StyleMeurs, M., Keuper, J., Sankatsing, V., Batenburg, R., & van Tuyl, L. (2022). “Get Used to the Fact That Some of the Care Is Really Going to Take Place in a Different Way”: General Practitioners’ Experiences with E-Health during the COVID-19 Pandemic. International Journal of Environmental Research and Public Health, 19(9), 5120. https://doi.org/10.3390/ijerph19095120