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Institutional Open Access Program FAQ
1. You’re providing a free set of services for libraries and a 10% discount? What’s in it for you? What’s the catch?
There’s no catch. We recognize that those in charge of OA policies, institutional repositories (IRs), and scholarly communication in general are going to be increasingly important as universities move towards an open access world. For MDPI this means that we view librarians and others involved with academic communication as an important constituency to serve. Our Institutional Open Access Program (IOAP) is a way to create and build such a relationship. We offer this free 10% discount and free services as a ‘freemium’ model where additional services and deeper discounts will be available in the future in return for a modest recurring payment.
2. If this is a “freemium” model, when will we learn about “premium” options, and will we be able to continue with our inaugural free 10% discount for as long as we want?
With your annual renewal of your participation in this program, you will be offered “premium” options which may involve additional services, but you will always have the option of continuing your free 10% discount for as long as you wish.
3. What other benefits, apart from the APC discount, do we receive as a participant in this Open Access program?
Participants will all have access to MDPI´s submission system, Susy. Through this system you can choose to have alerts on submissions, acceptances, and publications in any of MDPI’s journals. This will include those with corresponding authors as well as co-authors from within your institution.
In addition, any participant who has an I.R. (institutional repository) [compliant with SWORD 1.3] can sign up for the IOAP’s auto-archiving feature. Of course, Open Access publishers always publish in a manner that allows I.R. managers or researchers themselves to retrieve open access articles when they are published. But we know that having a publisher take the initiative to automatically deposit published articles into an I.R. removes an administrative burden.
4. We have a central fund for OA articles but there are several rules for which APCs are covered and by how much. How do you deal with the complexities involving partial central funding?
This goes with the territory of central funding. Rarely is there simply full coverage of all APCs incurred within an institution. You want a mechanism that first makes sure that those who might benefit from a central fund know about it before arranging for someone else to cover an APC. Lead authors who submit to any MDPI journal from the domain-name or IP-range of an IOAP participant will be alerted that there is funding that may be available to cover their APC.
Secondly, you want to be sure that the authors meet any conditions necessary to qualify for such funding. Corresponding authors will be presented with a description of the criteria of the fund. If they assert that they meet all these requirements, only then will their request for funds be forwarded to you for consideration of payment.
5. Where can the list of APCs of MDPI journals be viewed? And are you looking, as well, at providing journals which have no APCs?
A list of the MDPI article processing charges (APCs) is: https://www.mdpi.com/about/apc
As the Open Access world is evolving there is increasing interest in Open Access journals which have no APCs. MDPI views its business as providing the highest quality peer-review at low cost. Coverage of such costs can be through an APC, but could also be done through subsidies. We will continue to experiment with new business models as long as there is no compromise on the quality of the publishing operations and peer-review process.
6. Do participants get notified when an affiliated author submits a paper?
Yes, participants receive a notification email by default whenever an affiliated author submits a paper. The email alert settings can be changed according to the preferences of the participant by logging into their account in the MDPI Submission System.
7. How can we ensure that only affiliated authors receive the discount?
Authors are prompted in the last step of submission to determine if they are eligible for discounts under the IOAP program. If the institution provides the IP-range, then the IOAP is pre-selected if authors are submitting from within the network of the institution (IP range detection). Our staff cross-check all incoming submissions, and participants receive notifications by email whenever a paper has been submitted. If a paper has been wrongly submitted to your institution, please contact our IOAP support team.
8. Can participants receive promotional material (brochures, flyers, etc.,) to hand out to their researchers?
Of course. Just ask.